Occupational Health and Safety Audit in Your Company
An unannounced inspection by the National Labor Inspectorate is a huge stressor for any business owner. An occupational health and safety audit is the best way to prepare for such an eventuality and rest assured. Treat it as a professional inspection, giving you a 100% objective assessment of the company’s safety status and allowing you to eliminate problems before the inspector finds them.
Types of Occupational Health and Safety Audit - what exactly do we check?
Our occupational health and safety audit is a detailed and multifaceted assessment of your company’s occupational health and safety status. We methodically analyze each key area to provide you with a complete picture and specific recommendations.
Documentation
Properly maintained documentation is the foundation of a legally functioning occupational health and safety system. Errors or omissions in documents are one of the most common causes of audit costs. As part of an occupational health and safety audit, we check:
- Occupational Risk Assessment: Is it up-to-date, complete, and properly prepared for all workstations?
- Occupational Health and Safety Instructions: Are the instructions accessible, understandable, and appropriate for the tasks being performed and the machines being operated?
- Work Regulations and Internal Regulations: Do they contain all legally required occupational health and safety provisions?
- Accident Documentation: Are accident reports and records maintained reliably and in accordance with regulations?
- Documents Confirming Qualifications: Do employees in positions requiring specialized qualifications (e.g., forklift operators, electricians) hold valid certificates?
Working conditions
We move from theory to practice by conducting a site visit at your workplace. We assess real-world conditions, identifying threats that may be overlooked in everyday work. Our Occupational Health and Safety Audit includes:
- Technical Condition of Buildings and Rooms: We check lighting, ventilation, flooring, and general order.
- Safety of Machinery and Technical Equipment: We verify whether machines have the required guards, emergency stop systems, and current technical inspections.
- Signage and Escape Routes: We check the legibility and correct placement of safety signs, as well as the patency and marking of escape routes and emergency exits.
- Fire Protection (Fire Protection): We check the availability and legalization of fire extinguishers, the condition of hydrants, and employee knowledge of fire safety procedures.
- First Aid Kits: We verify their equipment, location, and labeling, as well as the designation of persons responsible for providing first aid. help.
Control of registers and records
Systematic record-keeping is a legal obligation for every employer. During an audit, we ensure that your company maintains all required records, including:
- Register of Accidents at Work and Occupational Diseases.
- Register of Employees Exposed to Harmful or Hazardous Factors.
- Register of Work Requiring Special Mental and Physical Fitness and Particularly Hazardous Work.
- Register of Workwear, Footwear, and Personal Protective Equipment Allocation.
Assessment of work organization and procedures
Effective safety management is not just about documents, but above all, clear and effective procedures. We analyze how work organization affects safety levels by verifying:
- Emergency Procedures: Do employees know what to do in the event of a fire, breakdown, or accident?
- Internal Communication System: How is information about threats and changes to occupational health and safety regulations communicated?
- Distribution of Occupational Health and Safety Responsibilities: Is responsibility for specific safety areas clearly defined?
- New Employee Induction: Does the onboarding process address all key safety aspects?
H&S Trainings
Even the best procedures will not be effective without properly trained personnel. We verify the completeness and accuracy of your company’s occupational health and safety training system:
- Initiative Training: Does every new employee receive general and job-specific training before being allowed to work?
- Periodic Training: Are periodic training schedules adhered to for all employee groups (labor, administrative and office staff, engineering and technical staff, management staff)?
- Training Programs: Are they tailored to the specific positions and real threats encountered within the company?
- Training Documentation: Does the company have complete certificates and programs confirming that employees have completed the training?
Who is this service for?
An occupational health and safety audit is a valuable tool for every conscious employer. We especially recommend it to companies that:
- Want to thoroughly prepare for an announced or potential inspection by the National Labor Inspectorate (PIP), State Sanitary Inspectorate (PIS), or Office of Technical Inspection (UDT).
- Want to proactively identify and eliminate potential hazards before an accident occurs.
- Have taken over a new plant or company and want to verify its actual occupational health and safety status.
- Are seeking quality certification (e.g., ISO) and need an independent assessment of their occupational health and safety system.
- Have experienced an accident at work and want to thoroughly analyze its causes to avoid similar incidents in the future.
What does an occupational health and safety audit look like?
We make sure that the entire process is simple and transparent for you:
1
Determining the scope: Together, we define the objectives and areas that will be audited.
2
Documentation analysis and site visit: We thoroughly verify the documentation and conduct a detailed inspection of the workplace, observing real conditions.
3
Report Preparation: After completing the audit, you receive a comprehensive, written report that lists all identified non-compliances and their legal basis.
4
Presenting a recovery plan: The report also includes specific recommendations and proposed solutions (technical and organizational) that will help you quickly and effectively eliminate any deficiencies.
Key benefits of an audit for your company
- 100% objective picture of the actual situation: You gain an “outside” perspective from an experienced specialist who will identify areas requiring improvement.
- Inspection readiness and peace of mind: After implementing our recommendations, every PIP, PIS, or UDT inspection will be stress-free.
- Accident risk mitigation: Identification of real threats allows you to implement preventive measures and significantly reduce the risk of accidents at work.
- Avoidance of financial penalties: By acting preventively, you protect your company from high fines that may be imposed by inspectors.
Frequently Asked Questions (FAQ)
What is the difference between an occupational health and safety audit and a National Labor Inspectorate (PIP) inspection?
An audit is a preventative and voluntary activity – you commission it to find and correct errors. Its purpose is to provide assistance. A National Labor Inspectorate (PIP) inspection is an official action aimed at enforcing regulations and may result in the imposition of penalties.How long does an occupational health and safety audit take, and will it disrupt the company’s operations?
The duration depends on the size of the company. For a small office, it might take a few hours, and for a production plant, 1-2 days. We always strive to conduct the audit in a way that is as minimally invasive as possible to the company’s ongoing operations.What if the occupational health and safety audit reveals significant irregularities?
That’s great news – it means we found them before the inspector! Our report includes a ready-made remediation plan. We also offer full support in implementing post-audit recommendations and correcting any deficiencies.What do our customers say?
“I came across Mr. Bartek quite by accident. We were looking for someone to help us get organized and prepare for the announced labor inspection. I was lucky because there were no penalties. I recommend him.”
– Paweł W., owner of an accounting firm
Know the facts before the inspector does
Order a professional occupational health and safety audit and gain a complete picture of the safety status of your company. It’s an investment that protects your business and your employees.